DIVISIONS - Records

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The Records Room of the Westlake Police Department is open to the public during normal business hours, 8 a.m. – 5 p.m., Monday through Friday.  Three secretaries handle the workload in the Records Room, doing record checks, preparing court paperwork and entering all information obtained by the police officers into a computer network that can be reached both statewide and nationally.  Copies of reports, such as motor vehicle accident reports and incident reports can be obtained for a minimal charge to cover copying fees.

 

Secretaries are the initial contact with citizens who enter the Police Department. They ask a few basic questions and determine how and by whom a citizen can best be served. Secretaries also help answer telephones when dispatchers are busy on other calls or are on the radio.

 

Secretaries also provide the following services for the department: 

 

• Assist the city prosecutors by providing them with all necessary reports for court cases.
• Inform officers of any cases they have scheduled on the court docket.
• Peruse and edit all incident reports prior to their uploading into the statewide computer network.
• Gather all traffic tickets that are written daily and type a jacket envelope for the ticket to be sent to the court.
• Enter arrest information and court case dispositions into the department computer system.
• Support the Detective Bureau by forwarding prisoner personal information and fingerprint cards to the FBI and the state's Bureau of Criminal Investigation.
• Gather crime statistics and report these details to the FBS in the Uniform Crime Report.